Privacy Policy

1. Introduction

Welcome to InboxReadyCheck ("we", "our", or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email deliverability tools and services.

By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Information You Provide

• Email Validation Data: Email addresses, domain names, and DNS records you submit for validation
• Authentication Records: SPF, DKIM, DMARC configurations analyzed through our tools
• Content Data: Email headers, HTML content, and links you analyze for deliverability
• Account Information: If you create an account: name, email address, password (encrypted)

2.2 Automatically Collected Information

• Usage Data: Tool usage, features accessed, analysis results
• Device Information: Browser type, operating system, screen resolution
• Log Data: IP address, timestamps, pages visited, referring URLs
• Cookies: See our Cookie Policy for details

2.3 Third-Party Data

• DNS Queries: Public DNS records from authoritative nameservers
• WHOIS Data: Publicly available domain registration information
• Reputation Data: Email sender reputation from public blocklists and reputation services

3. How We Use Your Information

We use the collected information for the following purposes:

3.1 Service Delivery

• Perform email deliverability analysis and validation
• Generate reports on DNS authentication, bounce analysis, and compliance
• Provide recommendations for improving email deliverability
• Display analysis results and historical data

3.2 Service Improvement

• Analyze usage patterns to improve tool functionality
• Develop new features based on user needs
• Optimize performance and user experience
• Conduct internal research and analytics

3.3 Communication

• Respond to inquiries and support requests
• Send service updates and maintenance notifications
• Provide security alerts and policy changes
• Send marketing communications (with consent, opt-out available)

3.4 Legal Compliance

• Comply with legal obligations and regulatory requirements
• Protect against fraud, abuse, and security threats
• Enforce our Terms of Service
• Respond to lawful requests from public authorities

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your data in the following circumstances:

4.1 Service Providers

• Cloud Hosting: AWS, Google Cloud, or similar providers for infrastructure
• Analytics: Google Analytics for usage statistics (anonymized)
• DNS Resolution: Public DNS resolvers for validation queries
• Email Delivery: Transactional email services for notifications

4.2 Legal Requirements

• When required by law, court order, or government regulation
• To protect our rights, property, or safety
• To investigate fraud or security incidents
• In connection with business transfers (mergers, acquisitions)

4.3 With Your Consent

• When you explicitly authorize data sharing
• For purposes disclosed at the time of collection

5. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations:

6. Your Privacy Rights

Depending on your location, you may have the following rights:

6.1 GDPR Rights (EU/EEA/UK)

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data ("right to be forgotten")
• Restriction: Limit how we process your data
• Portability: Receive your data in a machine-readable format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent for data processing

6.2 CCPA Rights (California)

• Know: What personal information is collected and how it's used
• Delete: Request deletion of personal information
• Opt-Out: Opt out of sale of personal information (we don't sell data)
• Non-Discrimination: Equal service regardless of privacy choices

6.3 Exercising Your Rights

To exercise your rights, visit our Privacy Preferences page or contact us at: privacy@inboxreadycheck.com

7. Security Measures

We implement appropriate technical and organizational measures to protect your data:

• Encryption: TLS/SSL for data in transit, AES-256 for data at rest
• Access Controls: Role-based access, multi-factor authentication
• Monitoring: Security logging, intrusion detection, regular audits
• Data Minimization: Collect only necessary data, anonymize where possible
• Regular Testing: Penetration testing, vulnerability assessments
• Incident Response: Breach notification procedures per GDPR requirements

8. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place:

• EU-US Data Privacy Framework: For transfers to the United States
• Standard Contractual Clauses: EU Commission approved clauses
• Adequacy Decisions: Countries recognized by EU as providing adequate protection

9. Children's Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately at privacy@inboxreadycheck.com.

10. Third-Party Services

Our website may contain links to third-party services. We are not responsible for their privacy practices:

11. Updates to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by:

• Posting the new policy on this page with updated "Last Updated" date
• Sending email notification to registered users
• Displaying a prominent notice on our website
• Requesting re-consent for material changes affecting cookie usage

Version History: Major policy updates are tracked with version numbers. Contact us for previous versions.

12. Contact Information