Free Email Privacy Validator

Ensure GDPR, CCPA, and privacy regulation compliance. Validate consent forms, data handling policies, and user rights implementation.

Privacy Compliance Validator

Check your email for GDPR, CCPA, and CAN-SPAM compliance

Understanding Email Privacy Compliance

🇺🇸 CAN-SPAM (USA)

  • Physical postal address required
  • Clear unsubscribe mechanism
  • Honor opt-outs within 10 days
  • Accurate from/subject lines
  • Identify message as ad if applicable

Penalty: Up to $46,517 per violation

🇨🇦 CASL (Canada)

  • Express or implied consent required
  • Clear sender identification
  • Unsubscribe in every message
  • Keep consent records 3+ years
  • Contact info (email + address/phone)

Penalty: Up to $10M CAD per violation

🇪🇺 GDPR (EU)

  • Explicit opt-in consent
  • No pre-checked boxes
  • Clear data processing purpose
  • Easy consent withdrawal
  • Detailed consent records
  • Privacy policy accessible

Penalty: Up to €20M or 4% global revenue

🇺🇸 CCPA (California)

  • Right to know what data is collected
  • Right to delete personal data
  • Right to opt-out of data sales
  • Privacy policy disclosure
  • No discrimination for privacy requests

Penalty: Up to $7,500 per intentional violation

Privacy Compliance Best Practices

Double Opt-In for Consent

Use confirmed consent with email verification to build compliant lists and maintain detailed records with timestamps.

Consent Record Management

Store consent records for 3+ years with timestamp, IP address, method, and specific permissions granted.

Data Deletion Workflows

Implement automated processes to honor data deletion requests within required timeframes (30 days for GDPR).

Privacy Preference Centers

Provide granular control over data usage, communication preferences, and easy consent withdrawal options.

Data Encryption & Security

Use encryption for data at rest and in transit. Implement access controls and regular security audits.

Privacy Policy Transparency

Maintain clear, accessible privacy policies written in plain language with regular updates and version history.

Common Privacy Implementation Mistakes

Avoid these frequent errors that lead to compliance violations and legal penalties.

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Pre-checked consent boxes

GDPR requires active, explicit consent - pre-checked boxes are not valid under EU law

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Unclear or inaccessible privacy policies

Privacy policies must be easy to find, written in plain language, and clearly explain data usage

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No way to withdraw consent

Users must be able to withdraw consent as easily as they gave it - preferably with one click

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Selling or sharing data without disclosure

CCPA requires clear disclosure and opt-out options for any data sales or sharing with third parties

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Keeping data longer than necessary

Retention policies must define and enforce maximum data storage periods with automatic deletion

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No audit trail for consent

Maintain detailed logs of consent capture, changes, and withdrawals to prove compliance during audits